Digitalisation Solutions
E-Archiving
Secure records. Instant retrieval. Defensible retention
Contact Us
Digitalisation, ISO, ESG and Tendering.
Compliant digital repositories integrated with workflow, ERP and analytics
Marfaq Solutions designs end‑to‑end e‑archiving that replaces paper stores with searchable, compliant digital repositories. We digitise, classify and secure records across their lifecycle from capture and indexing to retention, disposition and long‑term preservation. Solutions are built for government, regulated industries and SMEs, and integrate with workflows, ERP and analytics.
Cloud & Platform
Data & Analytics
E-Archiving
ERP
Workflow Automation
Why It Matters
- Access: retrieve any record in seconds with full-text search and metadata
- Compliance: defensible retention, audit trails and legal-hold support
- Continuity: resilient storage, backups and geo-redundancy
- Cost: reduce off-site storage, handling and rework
- Security: role-based access, encryption and tamper-evident controls
What We Deliver
- Digitization at scale with barcode tracking and chain-of-custody
- OCR and advanced indexing for full-text and field-level search
- Records classification with file plans, taxonomies and metadata
- Retention schedules and automated disposition workflows
- Evidence bundles with time-stamps, checksums and audit logs
- Self-service portal for search, view, export and request approvals
Our Services
- Discovery: inventory, risk assessment and business case
- Design: target file plan, metadata, retention and access model
- Digitise & Ingest: scanning, QC, OCR and secure transfer
- Repository Build: permissions, search, lifecycle and reporting
- Integration: DMS/ECM, ERP, email, workflow and e-signature
- Migration: legacy archives and media to modern platforms
- Training & Change: user guides, admin playbooks and adoption
- Operate: managed service with SLAs, monitoring and improvements
Technology
- Enterprise content platforms and modern cloud object storage
- WORM/immutable options for evidential preservation
- Automated capture (MFD, scanners, email, API and bulk import)
- AI-assisted classification and auto-tagging where appropriate
- APIs/iPaaS for integrations to line-of-business systems
Security & Compliance
- Encryption at rest/in transit, key management and access governance
- Role-based access control (RBAC) and least-privilege design
- Comprehensive audit trails, chain-of-custody and event logging
- Legal hold, discovery support and export with evidence manifests
- Retention and disposition rules aligned to records-management principles
Outcomes
- Faster retrieval and quicker case resolution
- Lower storage and retrieval costs
- Reduced risk of loss, alteration or unauthorised access
- Defensible records for audits, disputes and investigations
- Data ready for analytics and process automation
Delivery Model
- Pilot: digitise one archive set and prove ROI
- Rollout: phased ingestion and repository expansion
- Operate: managed service with retention and legal-hold administration
- Improve: quarterly reviews, metadata tuning and search optimisation
Partner with Marfaq Solutions
Ready to secure your records and retire paper stores? Book a consultation, request a proposal or speak to an e‑archiving specialist.